Conucopia: "Hello, Concom Member"

   Conucopia 
   
                            "Hello, Concom Member"
                                       
   Rev. 19-Apr-1999
   
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     _________________________________________________________________
   
   Chaz Boston Baden, web99@99.nasfic.org
   
   This page is of interest to members of the convention committee,
   including Division and Department Heads, and anyone else working in a
   staff position of some kind. If this doesn't apply to you, please move
   along, there's nothing to see here.
   
                            Next: Site Credits 
     _________________________________________________________________
   
   Some information about www.99.nasfic.org and your department.
   
Writing Articles about your Department

   Here's something you should know about how the website and the
   Progress Reports work together.
    1. Any information that first appears in a Progress Report will show
       up on the web page.
    2. Anything that shows up on the website will probably appear in the
       next Progress Report.
       
   You can send me information about your department, and I'll put it
   online. You can tell me to change it later, and I'll make the
   revisions. And then when Publications is ready to go to press, they'll
   just copy the latest version off of the web page when they lay out the
   PR.
   
   If you've had something printed in a PR already, you should probably
   check out the website's Table of Contents to see where it turned up on
   the website. (If you don't see a heading that makes sense for your
   department, there's a keyword-search option at the bottom of the
   page.)
   
The Infobot News

   We have an announcement list (NASFIC99-NEWS) called the Infobot News,
   which comes out intermittently; when we get closer to the convention
   it'll come out every week. About 35% of our members subscribe to this
   e-mail list. Anything you send to me to put on the web page will also
   be sent out to the mailing list, unless you tell me otherwise.
   
Special Forms

   Suppose you have a special form of some kind, such as a ballot or a
   sign-up form, and you want it reproduced exactly. I'd like to have
   those on the website as PDF files, so that anyone with the Adobe
   Acrobat Reader <http://www.adobe.com/acrobat/> can print it out and
   have it look just like you want it. (Of course, if they fax it back to
   you, it'll wind up kind of grainy anyway, but at least it'll start out
   legible.)
   
   If you don't have the capability of outputting a PDF file, then just
   send me the document as an attachment and I'll take care of it. Any
   sort of registration form, voting form, or reservation form that we
   produce, I'd like to have in PDF form.
   
   I can also put a fill-in form on the web site, like our Change of
   Address Form. This way, a fan can fill in the form from their web
   browser, and their information will be e-mailed to you. If you'd like
   something like this, let me know. (If you have some sort of paper form
   that gets printed in the Progress Report, please let me know whether
   it's okay to convert it to a web page.)
   
Staff Listings

   We have a Staff and Committee Roster online. I'd like it to be
   accurate. If you could take a moment to check over how your department
   looks and make sure it's all right, I'd really appreciate it. Please
   send me e-mail if you find anyone missing, misspelled, or otherwise
   misfiled. If you have a very large department, I can easily list your
   helpers on the page that talks about your department, instead of or in
   addition to the Staff and Committee Roster.
   
Convention E-mail Addresses

   I've set up an E-mail Directory for the convention. The way it works
   is fairly simple. E-mail addressed to so-and-so@99.nasfic.org is
   automatically forwarded to so-and-so's "real" e-mail address. This
   means that we can give out a "99.nasfic.org" e-mail address, and if
   you change your address before the convention starts we only have to
   update the database, instead of having to issue a bunch of updates to
   everyone who reads the progress reports.
   
   It also means, when in full operation, that if you want to send e-mail
   to Chaz Baden, for example, all you have to do is spell the name
   correctly with a period to splice the first and last together, and
   voila - chaz.baden@99.nasfic.org will work just fine to send me
   e-mail. This means if someone's working for the convention, you don't
   have to look up their e-mail address - just spell their name correctly
   and you can send it via our e-mail system.
   
   Now, there's also departmental e-mail addresses. Suppose that you're
   in charge of gaming, just for example. I can set up the address
   gaming@99.nasfic.org and then e-mail about Gaming at Conucopia will go
   to you. Or, to you and your assistant, if you desire it set up that
   way. (Your own little departmental mailing list or "exploder.") Then,
   if you have to give up Gaming down the line (because you've lost
   interest in games, or have been transfered to Jakarta, or something),
   we can reassign the e-mail alias to whoever takes over. As an example,
   web99@99.nasfic.org is another valid e-mail address for myself.
   
   I'd like to urge everyone to give out their 99.nasfic.org e-mail
   address whenever they need to mention receiving e-mail about the
   convention.
   
   Special Needs: If you'd like your e-mail address to automatically
   reply with a canned message, as well as forward the e-mail to you,
   please let me know. I've done it before, so I know it's feasible.
   
E-mail printouts?

   If you get something in the mail that looks like it's a copy of
   something you already received via e-mail, it probably is, and if so
   it may be safely discarded.
   
   All the e-mail that goes through the web form is copied to an archive
   file here. If the e-mail was misaddressed, for example if your
   department or name was misspelled (for example:
   webmister@99.nasfic.org), we'll attempt to figure out who it was meant
   for, and send it along. We might do this via the U.S. Mail. Also, from
   time to time I'll go through the archives and mail out printed copies
   of what's in there; this is a failsafe mechanism, because e-mail can
   be unreliable. (The archived copy here is filed by the CGI script
   before it's sent out into the e-mail stream.)
   
Other Departments

   The Daily Newsletter department head would like you to take a look at
   the Daily Newszine page, at your convenience, before the convention.
     _________________________________________________________________
   
   See also:
     * Progress Reports
     * Table of Contents
     * Adobe Acrobat Reader <http://www.adobe.com/acrobat/>
     * PDF files on this server
     * Staff and Committee Roster
     * E-mail Directory
     * How to Use this Website
     _________________________________________________________________
   
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