Art Show Rules
Jerome Scott and Elizabeth Klein-Lebbink,
As of 11-Aug-1999, the Conucopia Art Show is 100% full.
Panels are 100% sold out, tables are 100% sold out.
If you're one of our artists, by now you should have received some
paperwork. We have copies of the
and Bid Sheets available online in
Also available in Word-for-Windows form.
If you do not have an artist's number, you have not registered or paid fees to the art show
and cannot use these
forms - please contact the art show directors
information on how to register for the art show.
Art Show Schedule
- Wednesday, Noon to 6 pm: Artist Check-In.
- Thursday, 10 am to 6 pm: Late Artist Check-In.
- Friday, open 10 am to 7 pm.
- Friday, 8 pm: The Art Show and ASFA have joined forces to hold an
Artist's Reception. All registered Artists and their guests are invited.
- Saturday, open 10 am to 7 pm.
- Saturday, 11 am: Children's Choice judging.
- Saturday, 4 pm: Judged Awards will be given.
- Sunday, open 10 am to 3 pm. Art Auction at Noon.
- Sunday, 3-4 pm: Attending Artist Pick Up and Check Out.
Our "California Seller's Permit" number is EA 9757183.
It is a temporary permit good for the length of the con and taxes will be
collected and mailed in by the end of September.
Rules and Information for Artists
This show is being brought to you by
Elizabeth Klein-Lebbink and Jerome Scott
Mailing address for correspondence and Mail-In
1010 E. Acacia,
El Segundo CA 90245
(PLEASE: do not mail in artwork before we send
you the appropriate forms)
Phone (310) 640-0949
Fax (310) 640-8483
Call in the evenings (after 7:30 pm West Coast time)
or leave a message during the day
We are also online at
Message from the Directors
Conucopia is the 1999 NASFIC convention! The
convention is sponsored by Southern California Institute
for Fan Interests, Inc. (S.C.I.F.I.).
We are your friendly Art Show Directors, Jerome Scott and Elizabeth
Klein-Lebbink. We have run, and worked art shows for more than 8 years in
the Mid West and 6 years in the LA area, for conventions ranging from 300
attendees to several Worldcons, so you can be assured of careful and
competent handling of your work. We are hoping to provide a fun, hopefully
profitable, and varied artshow, for both the Artists and attendees.
If you attend you must have a membership. Mail-in artists
who do not attend the actual convention DO NOT have to
purchase a convention membership.
Memberships to the convention
cost various amounts
depending on whether you are attending, presupporting,
the phase of the moon, etc. Please see the flyer or
website for the latest information. Make membership check
payable to Conucopia and mail to NASFIC '99 c/o
S.C.I.F.I. Inc.: PO Box 8442; Van Nuys, CA 91409.
Please note that this is NOT the address for Art Show
We are expecting attendance at this convention to be
between 2500 to 4000.
You do not need to be a member of Conucopia to enter the
Art Show, but you must be a member if you wish to
attend any other convention activities.
Basic Rules About The Show
Art Show space is available in units of panels or half
tables. A panel is 3' wide by 4' high, and is made of
pegboard. Materials for hanging artwork will be provided
by the convention. Table space is approximately 4' long
by 2.5' deep, half of a standard hotel table. Each unit of
Art Show space is $17.50. Requests for more than 8 units
of space must be cleared with the Art Show Directors in
Advance. For those of you familiar with Loscon Art
Shows, these spaces are the same size as a standard
Loscon unit. You may have received other
communications offering 4' high x 6' wide units for
$35.00; our prices have not changed, we are merely
subdividing the space to allow more flexibility. For larger
pieces you can still create a 4' x 6' space, simply buy a
minimum of 2 spaces for each larger space desired and
request that the spaces be adjacent to each other.
Jewelry must be displayed in the artist's own display case,
and the case placed on a table. Enough table space must
be purchased to hold the display case and any bid sheets
for the jewelry. NOTE: often the jewelry pieces are small
and when there are a lot of them the space for the bid
sheets may exceed the space required to display the case.
Please allow for this when purchasing space. The bidders
need to be able to write on the bid sheets and this requires
flat hard surfaces (ie. Table top space).
Prints and Print Shop:
Reproductions are allowed, but only one of any particular
piece may be hung. You may put a notice on the displayed
print directing the con-goer to the print shop for additional
copies. The print shop will be run by art show staff in the
art show room.
Works not Acceptable:
Works judged by the Art Show Staff to have libelous (as
opposed to humorous or caricature) content in regard to
known persons and/or to well known characters will not
Works depicting XXX rated hardcore pornography will
not be accepted. This Art Show is open to the general
public, including minors, and frankly, we do not have
insurance to defend against claims of pornography.
Works depicting lesser rated acts or poses may be
displayed with some portions of the works concealed at
the discretion of the Art Show Staff.
Display requirements - 2D:
Two dimensional works must be matted, mounted or
framed to aid in hanging. If the matte or mounting is
fragile (unable to withstand repeated clamping by a
bulldog type clip), the artist must provide instructions or
alternate methods of attachment.
All artwork must be clearly labeled. Please include the
title of the piece, your name and address.
Artists are responsible for their own insurance. Check
your homeowner's policy, you may have appropriate
coverage there. We will take reasonable care of your
artwork in the show, but the convention can not acquire
expensive extra insurance for the Art Show.
All artwork must be able to withstand reasonable, careful
handling by the Art Show Staff. It may be necessary to
move your art during the course of the show to correct
problems, present it to the buyers better, to show at the
voice auction or to process for final sale. We want your
work to go home with the buyer in perfect condition.
Please help us by not sending fragile artwork!
Once entered in the show, the conditions of sale (minimum
bid, not-for-sale, etc.) may not be changed. No artwork
may be withdrawn from the Art Show before NOON on
Pieces that receive 8 or more written bids will be sent to
the voice auction on Sunday afternoon (Exact time to be
scheduled and announced later).
There will be no photography or video recording of any
kind in the Art Show unless cleared by the Art Show
Directors in advance. The artist or agent must be present
and consent to any photography or recording.
The judgment of the Art Show Staff and Directors in
all matters of the Art Show is final.
Art Show Fees are $17.50 per unit of Art Show. A unit
is either a panel or half a table.
All Art Show fees must be paid in advance. Checks
should be made payable to "S.C.I.F.I." and drawn on an
American bank. International Money Orders, in US
Dollars are also acceptable. If you have currency
conversion problems, please contact us for more options.
Checks which bounce (Non-Sufficient Funds) will be
subject to any fees which the banks may levy and the
artwork will be held and not displayed until the check and
all fees related to it are made good.
A 10% commission will be collected on all sales. This
covers cost of the room, supplies, postage, printing, phone
lines for credit card sales, etc.
Due to an unfortunate series of events that occurred to one of the
Artists of a past SCIFI run convention, we must now charge California
Sales Tax on all sales. This will not affect the Artist's income as
it is on top of the final sale price. The convention will handle
distributing the collected tax to the government and will supply the
Artists with proof of tax collected.
Mail-in artists must include $15.00 for return postage and
shipping insurance. Any excess money not used when the
work is returned will be refunded to you with payment for
pieces sold. On the other hand, If more money is needed to
return your artwork, it will be deducted from sales.
Artwork of artists who have insufficient sales and do not
send return postage money will be considered abandoned
and will not be returned. There is a further $20.00 non-
refundable handling fee for mail in art. This is a total of
up to $35.00 in mail-in related fees (depending on your
individual postage and insurance costs).
There will be absolutely no payments to artists at the
convention. Payments will be mailed as soon as
possible, approximately 20 days after the convention.
Setup and Schedule
The final schedule has not been finalized at this time. A
separate letter will be sent with the control and bid sheets
to all artists who have registered. We are sharing a very
large space with the Dealers,
so the artshow schedule and
Dealer schedule will be the same.The Registration Process
The registration process for artists wishing to display art
at this convention is as easy as 1-2-3.
- You are receiving this message because you either
contacted us requesting information or you were on
our mailing list. [Or you found it on the web page.]
- You will reply (or not) to this message indicating your
desire to participate in the Art Show and send money
to reserve the space.
[See below for the reservation form.]
If you do not reply we will not
send you any further information.
- If you reply to this message you will be registered and
receive an artists' number and the appropriate
horrible forms to fill out. Then, depending on whether
you are attending or mailing in your art you will go
through the following steps:
Please pack your artwork securely. We want the piece to
get to the show in perfect condition, to attract buyers and
higher bids. If the contents of the box shift when it is
shaken, please add more packing material, such as
crumpled newspapers, etc. This will help prevent damage
to the contents, especially to the corners! (Please do not
use packing peanuts as they tend to make a mess which is
hard to clean up). Two inches of crush space around the
art is also required by Fed Ex and UPS (for insurance
claims if anything is broken).
Please include instructions for the location of your
artwork on the panels. A map is a very good idea as it lets
you see if your work will fit on the space you purchased -
remember to allow for the bid sheets.
Artwork being sent to the convention should use this
1010 E. Acacia Ave.
El Segundo CA
Please time your shipment to arrive by 13 August 1999.
This will give us time to process your artwork before the
convention. Packages may be sent by US Mail, UPS,
FED/EX, or other delivery service.
Artwork being returned will be shipped within a week
after the convention. Please let us know how you want it
shipped back. The shipments will be insured for the total
of the minimum bids of the artwork enclosed, up to $600,
or the maximum allowed by the specific carrier. Payment
for artwork sold and a refund of excess shipping money
will be made in a separate mailing. We do have our own
UPS and FEDEX accounts thus avoiding the expensive
box-and-ship outlets and saving money for the artists.
Artist Check-In / Check-out for Attending Artists
Check-in time will be between 12 noon and 6 pm on
Thursday the 26 August 1999. Please show up with your
art and paperwork (which will have been mailed to you
previous to this time) and you will be shown to your
assigned panels where you will hang your art. The Art
Show will provide hooks and bulldog clips. When you
have finished hanging your art, present your control sheet
to the Control Desk and we will verify your pieces. Then
enjoy the con! You're done!
Check-out time for unsold artwork will be between 3PM
and 4PM on Sunday, 29 August 1999.
If, for some reason, you need an earlier check-out time, let
the Art Show Directors know before the convention.
Special considerations will be made for artists trying to
catch flights, but please let us know in advance.
You are required to take your unsold artwork off the
panels and bring the Bid Sheets to the control desk. This
allows us to account for every piece of artwork in the
show, making sure that no pieces are missed.
If you need to designate another person to check out your
art, please let the Art Show Directors know in writing as
soon as possible. We will not release your artwork
without a written authorization on record.
Artwork may not be removed from the Art Show until it
has been checked out.
If an emergency arises during the convention, and you can
not pick up your art at the designated time, and are unable
to designate someone else to pick up your art, please
contact the Art Show Directors as soon as possible. An
alternate check-out can be arranged, or the artwork can be
Unless prior arrangements are made with the Art Show
Directors, all art left after 6PM on Sunday will be
We are online at
and look forward to hearing from you soon.
If you wish to participate in the Art Show, you'll need to send
to reserve the space.
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